PTO

Date: September 9, 2025
Time: 6:00 PM

In Attendance:

Rick Koepke, Amy Ebeling, Kaitlyn Bruening, Celline Lakus, Rebecca Jarek, Michelle Hendricks, Annie Sims, Sarah Lammert, Dawn Hanson, Isaac Bray, Jennie Zastrow, Whitney Grzesiak, Cassi Doran, Charise Saunders, Suzie Walters, Jon Ballgus

Approval of May’s Meeting Minutes (Minutes approved)

Treasurer’s Report

• Credits: $4,047.78 – Sonnentag Foundation grant, Open House sales
• Expenses: $11,588.81 – GTCC Family Day, Popsicles, end-of-year teacher meal, Bike Path cement pad, Staff and Kindergarten t-shirts, Spirit Sticks for Open House
• Current Balance: $8,022.22

Principal’s Report

• Focus at start of the year is on building relationships and learning routines (e.g., Recess Rodeo, S.O.A.R.ing Behavior)
• Fall screeners available this week to help form W.I.N. time groups
• Appreciation to PTO for new staff t-shirts
• Volunteer Tracker is now back online; information will be shared in school newsletter

Events Recap

• August 21 – Bike Path Grand Opening:
• Well attended; leftover snacks will be used at school
• August 25 – Bridge to Kindergarten:
• PTO presented to parents and gave free t-shirts to Kindergarteners
• August 25 and 26 – Playground Meetups:
• Kids enjoyed popsicles and received Kindness Spirit Sticks
• August 27 – Open House:
• 239 checklists turned in (up from 216 last year)
• PTO handed out Spirit Sticks and popsicles
• Table near book vending machine successful – 21 book tokens sold

2024–2025 Recap

• Financial graphic shared
• Categories reorganized for easier reporting
• Amy will prepare 2025–26 budget proposal for next meeting

Upcoming Events and Approvals

• September 10 – Dine Out and Sam’s Pizza (3–8 PM):
• 15% of sales donated to PTO; Sparky will appear
• September 19 – Fall Fundraiser Launch:
• Runs for 2 weeks
• Order forms and payments due to PTO by Oct 3; to Cherrydale by Oct 8
• Delivery scheduled for Nov 5 (aligned with after-school pickup)
• Cherrydale handling prize rewards
• Donations welcome (do not count toward prizes)
• Amy and Rebecca creating flyers
• Amy will look for promo videos
• PTO to finalize Spirit Stick incentives
• October 8 – Walk, Bike & Roll to School Day:
• Spirit Sticks ordered
• Volunteers needed for muffin handout and bus arrival support
• October 26 – Trunk-or-Treat (3:00–4:30 PM):
• Celline leading planning committee
• Kate will post on Facebook
• October 30 – Teacher Meal for Conferences

Funding Requests

• Request: $1,760 to cover 50% of the cost for the “Book for All” program
• Provides each student with a quarterly book from Scholastic
• PTO registered with Scholastic for free/reduced-cost books
• Discussion tabled: Amy will research program to reduce costs
• Suggestion: Use existing book supply and vending machine tokens to supplement

Open Discussion – Winter/Spring Fundraiser Ideas

• Raffle baskets at GTCC Family Event (Feb 27)
• Butter Braid frozen cookie dough
• Flower baskets/wreaths
• Sawmill Adventure Park event
• Christmas Tree Tour (raffles for trees, gift baskets, wreaths)

Next Meeting

Date: October 14, 2025
Time: 6:00 PM

Meeting Adjourned: 6:54 PM

Date: May 13, 2025
Time: 6:03 PM

In Attendance:
Amy Ebeling, Amanda Musson, Rebecca Jarek, Celline Lakus, Rick Koepke, Ann Heinzen, Kirsten Crist, Michelle Hendricks, Whitney Grzesiak, Kaitlyn Bruening, Annie Sims

Approval of April’s Meeting Minutes
Treasurer’s Report

• Credits: $0
• Expenses: $2,963.92
  • Scholarship
  • Ice Cream Truck
  • Staff Appreciation Week
  • Weatherizing materials for murals
• Balance: $15,543.25

Principal’s Report

Parent/Caregiver Survey

• Only 42 responses
• Areas to improve:
• More recognition and feedback
• Positive reinforcement
• Academic updates for parents
• Resources for students above/below grade level
• Technology and screen time
• Positive feedback:
• Supportive and caring environment
• Engaging activities
• Emphasis on physical activity (3 recesses per day)
• Positive learning experiences

Upcoming End-of-Year Activities:

May 23: 5th Grade Track-and-Field Day

• May 30: 5th Grade Field Trip
• June 3: Talent Show
• June 4: Bounce House Day
• June 5: SOAR Assembly & Last Day of School

Events Recap

April 27 – GTCC Family Day

• Well received
• Great variety of activities
• Will consider again – to be added to summer planning

May 2 – Ice Cream Truck

• Went smoothly
• Didn’t run out of flavors
• Menu availability helped

May 5–9 – Staff Appreciation Week

• Staff enjoyed the Wicked theme
• Appreciation for gluten-free options
• Parents found Staff Favorites list helpful – will be sent earlier next year

May 2 & 5 – Murals & Art Projects with Stephanie Kohli

• Some murals will be placed around Evergreen
• Beaded bike wheel to be installed at bike trail entrance
• Other art distributed around the community

Upcoming Events & Approvals

June 4 – Bounce House Day

• PTO to provide popsicles (Approved)
• Amy & Celline to coordinate
• Evergreen providing cookies (per Principal’s Cabinet)

June 6 – Teacher Meal (Final Work Day)

• Up to $700 approved

Fall 2025 Fundraiser – Cherrydale

• Up to $200 approved for materials to weatherize bike path artwork
• Fundraiser runs: Sept 19 – Oct 3
• Forms due: Oct 8
• Delivery: Early November

Scholastic Book Fair

• No fall dates available
• Book Fair scheduled for Spring Conferences

SOAR Store

• Amy will check vending machine restock need after Thursday

Other Items

• Sonnentag Grant Awarded
  • $2,600 grant received
  • PTO previously approved $2,600 for bike park entrance
  • Grant will now cover $1,200 of cement pour
• Bike Park Grand Opening
  • Delayed to Fall
  • Cement pad, gazebo, and picnic table to be completed this spring
• Thank You Received
  • For Indoor Recess Items
  • Kids enjoying new resources

2025–26 PTO Board Members

• VP Change: Amanda Musson stepping down; Kaitlyn Bruening voted in
• Returning Members:
  • President: Amy Ebeling
  • Secretary: Rebecca Jarek
  • Treasurer: Celline Lakus
• New Board Expansion:
  • Annie Sims
  • Michelle Hendricks
  • Titles and responsibilities to be discussed

Open Discussion

Evergreen T-shirts to be available for new students year-round

PTO will assess supply and reorder before 2025–26 school year

Next Meeting

Summer Planning Meeting – TBD

Meeting adjourned at 6:48 PM

April 8, 2025
Time: 6:02 pm

In Attendance:

Amanda Thoma, Amy Ebeling, Amanda Musson, Rebecca Jarek, Leeanna Vandenberg, Eric Heeren, Morgan Kafczynski, Michelle Hendricks, and Whitney Grzesiak

Approval of March Meeting Minutes

Treasurers Report

Credits:  $112.00 – late ButterBraid payment
Expenses: $8,900.03 - ButterBraids, Peer Mediation fieldtrip, 3rd Grade fieldtrip, Stephanie Kohli murals, Staff Appreciation totes
Balance: $18,507.17

Interim Principal's Report

• Wisconsin Forward Exams in progress, continuing for one more week
  • No testing on Mondays; Fridays reserved for make-up testing
• Thanks to PTO for Indoor Recess supplies - currently being unboxed and are already getting some use
• Fire drill next week
• You Matter Day pushed back to May 2nd & 5th (after Forward Exams)
  • “Live to Give” is the theme
  • Kids will work on artwork for the bike path and murals to donate to places around the community

Events Recap

March 13 - ButterBraid pickup

• It took lots of phone calls, texts, and Mr Koepke personally delivering a few orders
• Two orders went home yet today; still one remaining in the freezer to be picked up

Upcoming Events and Approvals

• April 27 - Family Day @ Greenheck-Turner Community Center
  • 10:00-Noon free activities
  • Nobody staffing the PTO Table - Spirit Sticks will be available on honor-system 
• May 2 - Ice Cream Truck
  • Date is booked - time may need to be reworked to align with You Matter activities
  • Chubby Cheeks is working with vendor and will send Rebecca the menu when known
• May 2 & 5 - You Matter Day
  • Up to $200 APPROVED for materials to weatherize artwork for bike path
• May 5-9 - Staff Apprecation Week 
  • Approx. 45 staff members have filled out survey
  • Dunkin’ Donuts agreed to donate Munchkins to our Wicked themed celebration!
• May 22 - 3rd Grade Fieldtrip
  • $488 (already paid; formally APPROVED)

2025-2026 Board Members

'VP position open, with two positions (President & Secretary) being flexibly open if people are interested. Voting at next meeting

Open Discussion

• Upcoming funding requests
  • Possibly need another mural panel for You Matter Day
  • 5th Grade fieldtrip TBD
• SOAR Store = book token sale! Price lowered for the month of May to turn over inventory
• Fall Book Fair
  • Eric will reach out to Scholastic to schedule for Fall Conference timeframe (Oct 30 & Nov 6)
  • Will need to request volunteers to help run it
• Cookie samples from ButterBraid company - possible fundraiser for next year
  • Other suggestions for non-selling fundraisers included Color Run, Dance-A-Thon or something to incorporate bike path
• Popular events to bring back = Trunk-or-Treat and Glow Party

Next Meeting

May 13, 2025 at 6:00 pm 

Meeting adjourned at 6:47 pm

March 10th, 2025
Time: 6:08 pm

In Attendance

Rick Koepke, Amy Ebeling, Amanda Musson, Rebecca Jarek, Celline Lakus, Nicole Anderson, Matthew Cash, Michelle Hendricks

Approval of February’s Meeting Minutes

Treasurer’s Report

Credits:  $13,528.61 – ButterBraid orders, Fundraiser donations, and Dine Out events (Red Robin, Cedar Creek Grill, and Polito’s)
Expenses: $8,462.65 – Teacher Conference meal, 4th Grade field trip bussing, Indoor Recess funds, Spirit Sticks (GTCC Family Day), Quicken subscription and TAW items  
Balance: $18,507.17

Principal's Report

Budgeting
Wrapping up 2024-25 budgeting and spending, and beginning to look ahead to next year’s planning
Forward Exam
State testing begins April 1st for grades 3-4-5
Playground is a mess with the spring thaw
Following the lead of other schools and utilizing the far parking lot as extra blacktop space for kids to play
Orders are coming in from classrooms to use the Indoor Recess funds - ongoing through March  

Events Recap

• Feb 20 - Teacher Conference meal
• Grab-and-go works great 
• Feb 28 - ButterBraid Fundraiser
• 878 items sold; $5,707 profit
• Did not reach goal of $8,000 for ice cream truck reward
• March 6 Assembly had three staff members being pied (Lammert, Marquardt VanSlyke) (Next time, could use towels for clean-up)

Upcoming Events and Approvals

March 13 - ButterBraid Delivery 

• Delivery truck arrives at 4:00; parents arrive 4:30-5:00 pm

March 19 - Family Tech Talk Webinar (8:00pm via Zoom)

• Rebecca will send info to Kristel to make an Infinite Campus email blast 

April 27 - Family Day @ Greenheck-Turner Community Center (10-Noon)

• Includes ice rink & skate rentals, gym with bounce houses, simulators, stations on the turf for different age-groups.
• Celline will follow-up about concession availability
• PTO will plan to have table available selling school spirit wear and hand out Spirit Sticks
• Rebecca will create flier to send home with families
• May 5-9 - Staff Apprecation Week 
• “Wicked” theme revealed & calendar created with suggested ideas for family participation
• Rebecca will email the Staff Favorites Survey - responses will aid families in their gestures of appreciation
• TBD - 2025 Fall Fundraiser
• Amy will reach out to Cherrydale to look at September dates

Funding Requests

• $250 - Bussing for Peer Mediation field trip  - approved
• $1,300 - Mural project for upcoming You Matter Day - approved

Remaining Budget

List of upcoming expenses was reviewed 

• Amy will look at grant application to recover expenses for bike path project.
• Need to place a Vending Machine book order prior to next year’s Open House. Amy will investigate SOAR Slip redemption for tokens.
• Ice Cream Truck suggested as celebration at end of Forward Exams.  Rebecca will reach out to Chubby Cheeks Ice Cream to check on pricing and scheduling.  

Open Discussion

• Three possible openings on PTO Board for next year
• Will include info in April Newsletter and plan to vote in May
• Reminder that Koepke will be out on medical leave starting next week - Amanda Thoma will be stepping in while he’s away

Next Meeting
April 8, 2025 at 6:00 pm 

Meeting adjourned at 6:50 pm

February 11, 2025

Time: 6:00 pm

In Attendance

Rick Koepke, Amy Ebeling, Amanda Musson, Rebecca Jarek, Celline Lakus, Chelse Wodalski, Rachel Vogel, Sarah Wegner, Cassie Doran, Kaitlyn Bruening, Jennie Zastrow, Michelle Hendricks

Approval of January’s Meeting Minutes

Treasurer’s Report

• Credits:  $955.65 – leftover Fall Fundraiser donation, Bingo Night sales
• Expenses: $1,453.81 – Bingo Night (spirit sticks and candy prizes), Cherrydale totes (TAW), Bike path supplies, ButterBraid 
• Balance: $22,229.24

Principal's Resort

• Winter screeners have been completed - New WIN Time started this week
• Lots of Indoor Recess happening - rotating location to give every grade a chance for time in the Nest
• Jake is pretty popular; getting read to and visiting classrooms
• Principal’s Cabinet has monthly meeting with a selection of 5th Graders
• Recess is going well, like having Peer Mediation resources available
• Would like to see some changes with the new Sparky costume, and more whole-school art projects
• New pick-up line is working well - no more congestion at the intersection, which allows busses to get through and kids loaded faster   

Events Recap

• January 15 - Dine Out at Polito’s (PTO needs to reach out to them to find out how we did) 
• January 28 and 30 - Bingo Nights
  • Well attended - long line both nights for cashing in the Book Vending Machine tokens

Upcoming Events and Approvals

• February 11 - ButterBraid Fundraiser 
  • Orders/payments due by February 25; Submitting orders by March 3
  • Delivery scheduled 3/13 (truck arrives at 4:00 pick-up 4:30-5:00)
  • Spirit Sticks ordered and shipped
  • Need to email teachers/staff to get list of possible pie-in-face participants
  • Need to select dates for pie-in-face assembly and ice-cream truck visit
• February 20 - Teacher Conference Meal (setup by 3:50)
  • PTO is ordering sub sandwiches; parents invited to use Sign-Up Genius to help round out the meal
• April 27 - Family Day at Greenheck-Turner Community Center (10-Noon)
  • Available activities: bounce houses in the gym balls on the turf, sports simulators, ice rink
  • PTO Table needed to sell t-shirts & shoe charms and distribute Spirit Sticks for the event
  • Need to order Spirit Sticks
  • Need to create flyer to send home with families

Other Items

• 4th Grade field trip bussing - PTO will cover $2,500, leaving approx. $12 out-of-pocket per family
• Indoor Recess Items - PTO will donate $5,000 to Evergreen, and Rick & Kristel will work with teachers to order (approx $150 per classroom)

Next Meeting

Imagine event happening on Mar 11
PTO Meeting rescheduled for Monday, March 10, 2025 at 6:00 pm 

Meeting adjourned at 6:45 pm

January 14, 2025

Time: 5:58 pm

In Attendance

Rick Koepke, Amy Ebeling, Amanda Musson, Rebecca Jarek, Celline Lakus, Courtney Newmann, Jodie Robbins, Sara Widmann, Kaitlyn Bruening, Jennie Zastrow, Michelle Hendricks, Witney Grzesiak, Sasha Everett

Approval of November’s Meeting Minutes

Treasurer’s Report

Credits:  $8,842.89 – Fall Fundraiser
Expenses: $691.61 – Donut Party (candy drive reward), Noodles & Co. (Teacher Conference Meal), Cherrydale (late fundraiser order), Microsoft subscription, State of WI (annual state report)
Balance: $22,727.40

Principal's Report

• Busy time of year with mid-year screenings.  
• Rachel Vogel = New 4th Grade teacher (replacing Ms. Kowalke) starting on Monday
• March 18 = Mr. Koepke begins medical leave and staff will shift around to fill in
• Ms. Thoma will be taking over Mr. Koepke’s duties while he’s out.
• After-school pick-up line has gotten longer and is causing congestion at intersection of Pine Road and Tower Road.
• Communication sent home to parents - don’t block the crosswalks or the intersection
• All families qualify for busing - can call the school for help getting students signed up
• Possible changes coming to pick-up procedure if situation doesn’t improve   

Events Recap

• Nov 6 - Cedar Creek Grill Dine Out = $136.72
• Dec 12 - Red Robin Dine Out = $464.93

Upcoming Events and Approvals

• January 15 - Dine Out @ Polito’s Pizza (4-8pm) 
• 15% of all sales will be donated back to Evergreen
• January 28 & 30 - BINGO Nights (6-6:45pm)
• Up to $500 approved for prizes/supplies
• Need to buy popcorn and candy bars
• Rick/Kristel will request volunteers to pop popcorn the day of events
• February 11 thru 25 - ButterBraid Fundraiser
• Orders due = Mar 3; Order pick-up = Mar 13
• $400 approved for Spirit Stick order
• Award system still in discussion
• Rebecca will create an opt-out survey for teachers/staff for possible pie-in-face reward
• February 20 - Teacher Conference Meal (must setup by 3:50pm) 
• Up to $600 approved
• Amanda will order; Rebecca will create SignUp Genius for parents to help
• March 19 - Family Tech Talk Webinar (8pm)
• Free event hosted via Zoom by PTO Today
• TBD (April) - Family Event being planned for Greenheck-Turner Community Center
• Celline to schedule and confirm pricing
• Mary 5 thru 9 - Teacher Appreciation Week
• Up to $1,000 approved
• Rebecca will create Staff Favorites Survey
• Scholarship - $500 approved
• Bike Path
• 3-year project still in progress, but hoping to have entrance ready in May
• $2,819.38 approved for cement pad (18’x24’) and picnic tables
• Rick applied for $1,900 grant to cover cost of gazebo

Open Discussion

• Wish list items for possible future spending - Rick to get input at next staff meeting
• Storage unit to house bikes for elementary use
• Alternate seating / fidget seats
• Indoor Recess items

Next Meeting - February 11, 2025 at 6:00 pm 
Meeting adjourned at 6:53 pm

November 12, 2024

Time: 6:00 pm

In Attendance:
Rick Koepke, Amy Ebeling, Amanda Musson, Rebecca Jarek, Celline Lakus, Kaitlyn Bruening, Jennie Zastrow, Michelle Hendricks, Witney Grzesiak, Maja Reissner, Kami Resch

Approval of October's Meeting Minutes

Treasurer's Report

• Credits:  $5,398.50 – Fall Fundraiser (Cherrydale paper orders)
• Expenses: $251.03 – Pizza (bike path volunteers) and extra candy (Trunk-or-Treat)
• Balance: $14,576.12

Principal's Report

• The halls are filled with music as the students practice for upcoming winter concerts.  
• Screeners in progress this time of year: 
• BloomSights = student survey, assessing feelings of loneliness, bullying, peer connections, etc. Student Services will respond with 1-on-1 conferences if student does not feel safe. 
• Connections = app shows photos of school staff and asks students “do you feel you can go to this person for help?”   

Events Recap

• Fall Fundraiser - Raised better-than-expected total of $14,114.37 - Delivery wrapped-up tonight, but now working through the issue of missing items - Committed to a second year with Cherrydale 
• Oct 9 - Walk, Bike, Roll - Simple, fun, successful morning 
• Oct 27 – Trunk-or-Treat - Huge success = 29 trunks registered (26 showed up), and lots of kids attended - Great feedback from families and trunk-participants who all had a lot of fun - Could shorten the event to 90 min (rather than two hours), as crowd thinned near dusk - Can adjust candy distribution to ensure we don’t run out again 
• Nov 4 – Teacher Conference Meal - Teachers said it was delicious and appreciated, and that there was lots of extra food to enjoy all week long - Grab-and-go items are helpful as there’s often not a lot of time to sit and eat. 

Upcoming Events and Approvals

• November 16 - Dine Out Event @ Cedar Creek Grill House - All day (7am - 10pm) - 20% back with flyer / mention PTO
• December 12 - Dine Out Event @ Red Robin - All day (11am - 10pm) - 20% back with flyer / mention PTO
• BINGO Night - January 28 (grades K-2) and 30 (grades 3-5) 6:00-6:45pm
• Winter Party - Target March 1(ish), perhaps at Greenheck if available - PTO will call & schedule - Will gather committee after the holidays to begin discussion

Next Meeting

January 14, 2025 @ 6:00 pm (No meeting in December)

Meeting adjourned @ 6:30 pm
 

Time: 6:02 pm

In Attendance: Rick Koepke, Amy Ebeling, Amanda Musson, Celline Lakus, Rebecca Jarek, Olympia Garrigan, Jodie Robbins, Andrianna Leonhard, Jennie Zastrow, Kaitlyn Bruening, Whitney Grzesiak, Der Lo, Michelle Hendricks, Diane and Adam Fortek

Approval of September's Meeting Minutes

Treasurer's Report
Credits: $725 – Sam’s Pizza Dine Out Night
Expenses: $1,407.57 – SOAR Store, Spirit Sticks (Halloween and Walk/Bike/Roll), student snacks, muffins for Walk/Bike/Roll
Balance: $9,428.65

Principal's Report

• Fall Screeners have been completed, and W.I.N. Time has started this week
• Pearson aimswebPlus (new Reading Assessment this year) based on speed (words per minute) rather than comprehension   
• Clubs started this week  
• E.L., Lego, and Be Amazing getting started now
• Crochet, ASL, Lifetools (invitation only) clubs all starting up later
• Volunteer opportunities available – Register at www.dce.k12.wi.us/community/dceevergreen-volunteers
• Advisory “Principals Cabinet” new this year for select 5th Graders
• Monthly meeting to bring the voice of the students to Mr Koepke  

Events Recap

• Sept 15 - Bike Path Volunteer Day
• Several helpers available for both morning & afternoon shifts
• Lots of work completed on the trail, and lots of pizza consumed
• Sept 18 - Sam’s Pizza Dine Out Night
• Successful night with $725 donated (compared to $670 last year)

Upcoming Events and Approvals

• October 1-15 – Fall Fundraiser 
  • Currently at $5700 in online sales, working toward $25,000 goal
  • Rebecca to make informational flyer for order form turn-in and product pick-up
     
• October 9 - Walk,Bike and Roll to School Day. Teachers will hand out Spirit Sticks in the classroom to prevent students dropping them along the path
• October 13 - Bike Path Volunteer Day. Up to $100 approved for pizza
• October 27 - Trunk-or-Treat 
  • Currently 20 trunks signed up - Rebecca will send out confirmation email to those who registered
  • Candy Drive planned once fundraiser ends - possible competition between the classes
• November 4 - Conference Teacher Meal
  • Up to $500 approved for main meal
  • Rebecca will organize a Sign-Up Genius for volunteers to provide sides, beverages, desserts, etc.
• November 12 - Fundraiser Product Pick-Up. Amy will schedule product pick-up to coordinate with end-of-school-day and prior to PTO Meeting
• November 16 - Cedar Creek Dine Out Event
  • 20% with flyer - All day event (breakfast, lunch, dinner)
  • Rebecca to create flyer

Spring Fundraiser

• Need to select dates for Butter Braid fundraiser

Amy will schedule - sale in February, delivery in March before Spring Break

Next Meeting

• November 12, 2024 at 6:00 pm
• Meeting adjourned at 6:48 pm
   

September 10, 2024

Time: 6:00 pm

In Attendance

Rick Koepke, Amy Ebeling, Amanda Musson, Celline Lakus, Rebecca Jarek, Chelse Wodalski, Kaytlyn Gawlik, Katelyn Schiro, Melissa Meyer, Jennie Zastrow, Whitney Grzesiak, Michelle Hendricks, and Kaitlyn Bruening

Approval of May's Meeting Minutes 

Treasurers Report

• Credits: $779.50 – Open House sales (shoe charms, tshirts, and book tokens)
• Expenses: $1,020.32 – Evergreen t-shirts, Kindness spirit sticks, key rings.  Pending: $675 (Spirit Sticks for Halloween and Walk/Bike/Roll)
• Balance: $10,111.22

Principal's Report

• Great start to school year - first couple weeks are spent on teaching rules and procedures to save time on educational instruction the rest of the year
• S.O.A.R. Expectation Matrix
• Recess Rodeo
• New this year: expectations around bullying and harassment – what does it look like, what to do if you witness it happening  
• Fall screeners are taking place - this is the first of three assessments throughout the year 
• iReady used for Math assessment, and (new under Act20) Pearson aimswebPlus used for Reading assessment  
• These screeners help determine WIN time instruction
• Thanks to PTO for help making Open house a productive event - scavenger hunt is a good activity

2024-2025 School Year Planning

• Rough budget presented for the year
• Up to $600 requested and approved for SOAR Store restock
• Melissa will put together wishlist and send to Amy to order
• Up to $300 requested and approved for student snacks
• Amy will place an Amazon order

Upcoming Events

• September 15 - Bike Path Volunteer Day 
  • Currently don’t have any volunteers signed up to help.
  • Rick will reach out to Rick J. and Dan B. to possibly reschedule with the promise of food to those who help. 
  • Up to $100 approved to feed volunteers at a future date
• September 18 - Dine Out @ Sam’s Pizza
• October 1 - Fall Fundraiser starts
  • Cherrydale was selected as a vendor
  • 45% profit with two-year contract, website and paper options
  • Prizes are included, as well as $250 shopping spree that PTO can use towards Teacher Appreciation Week
  • Suggestion was made to offer a “buy-out” option for families who want the prizes, but don’t want to sell - which could be an option for spring ButterBraid fundraiser when PTO handles the prizes
• No Dine Out Night scheduled for October due to Cherrydale fundraiser
• October 9 - Walk, Bike, and Roll to School
  • Rescheduled from 10/3 due to You Matter Day
  • Rick to reach out to Lamers to reroute bus drop-off that day
  • Spirit Sticks ordered, need to purchase muffins
• October 27 - Trunk-or-Treat 
  • Celline will head-up a planning committee to be requested on Volunteer Tracker
  • Rebecca will work on invitation fliers to send to local organizations, as well as a candy donation request to families

Open Discussion

Two board members will be stepping down at end of the year - PTO will need new volunteers

Next Meeting

October 8, 2024 at 6:00 pm

Meeting adjourned at 6:52 pm
 

August 13, 2024

Time: 6:00 pm

In Attendance: Rick Koepke, Amy Ebeling, Amanda Musson, and Celline Lakus

Approval of May's Meeting Minutes

Treasurer's Report

• Credits: $15.73 – PayPal Transfer
• Expenses: $350 – Spirit Monkey (spirit sticks). Pending: $999 (Spirit Monkey, MS Graphics)
• Balance: $10,352.04

Principal's Report

New Staff at Evergreen

• Kindergarten - Gawlik
• 1st Grade - Garrigan and Reissner
• 3rd Grade - Schiro (former student teacher at Evergreen)
• 5th Grade - Leonhard 
• Special Education - Matter
• Social Worker - Schlagenhaft 
• English Learner Assistant - Feng Yang
• Reading Interventionist - Crist (former 5th grade teacher at Evergreen) 

August Events

August 26 (9am) - Bridge to Kindergarten 

• Rebecca will provide presentation during parent orientation (Amanda will also attend)
• Place yard signs at school on Sunday, August 25

August 27 (6-7pm) - Playground Meet-Up for grades K-2

• Amy will purchase popsicles and provide first aid kit
• Amanda will bring scissors, trash bags, and paper towel
• Mr Koepke will bring out balls 

August 28 (6-7pm) - Playground Meet-Up for grades 3-5

• Amy will purchase popsicles and provide first aid kit
• Amanda will bring scissors, trash bags, and paper towel
• Mr Koepke will bring out balls 

August 29 (4-6pm) - Open House (setup starting at 3pm)

• Set up stamp locations for checklist
• PTO Table in the Nest - photo ops, sale items (t-shirts, shoe charms, book vending machine tokens), prizes for check list (spirit sticks with keyring)
• QR Codes available for cashless options - Need to print pricing sheet showing fees
• Need seed money for sales
• Need to create sheet explaining spirit sticks
• Create sheet with Wi-Fi network and password

September 3-6 - First week of School
Mr Koepke will post for volunteers to help with drop-off and lunchtime

2024-2025 School Year Planning

• Fall plans in progress  including Walk/Bike/Roll to School, a fall fundraiser, Dine Out Nights and Truck-or-Treat event
• Budget is being drafted. Celline and Amy will work together to finalize a yearly budget, likely for September meeting.
• Priority for this year - identify new board members.  Would like to work with teachers for the younger grades to identify parents who may be a good fit for PTO Board.  We will be in need of at least 2 members for next school year.  

Dine Out Nights

• September 18 - Sam’s Pizza
• November 16 - Cedar Creek Grill
• December 9 - Red Robin

Walk/Bike/Roll to School - October 3

Trunk or Treat

• October 27 - possibly 4-6pm
• Ask family for candy donations 1-2 weeks prior to the event
• Involve community organizations and/or businesses to have a trunk at the event (Boy/Girl Scouts, Boys & Girls Club, local businesses, etc.)
• Families volunteer to have trunks at the event - PTO provides the candy
• Possibly include the walking trail with decorations, other ideas?

Book Vending Machine

• New book order arrived to stock the machine for Open House
• SOAR Store award changed to 10 tickets for a book (we will pilot this and see if it should be changed in the future)

Fall Fundraiser

• Strongly considering a catalog sale with Cherrydale or Club’s Choice (need to research which company seems the best fit)
• Ruling out doing another Read-A-Thon this year

Bike Trail

• Making good progress.  There is a dirt trail and clay material is being added
• Future project: fund an entryway to the trail with a cement area, gazebo and signage

Safety and Drill Information

• New safety program - Run, Hide, Take Action (staff voted to change original title of Run, Hide, Fight)
• All staff are getting trained
• Each classroom will have a “Bee Ready” book that will illustrate the new program (some pages will be tweaked to be less “scary”)

Next Meeting - September 10 at 6pm

Meeting adjourned at 7pm